SBDM Minutes

April 18, 2002

 The Picadome School Community is committed to all students attaining the highest levels of academic achievement and responsible citizenship through equitable opportunities in becoming lifelong learners.

             The meeting was called to order at 6:10 by chair Darla Simms.  Members present:  teachers-Juaacklyn Cunningham, Tammy Johnson; parent-Tammy Lynch.  Members absent:  teacher-Betty Ann Scott; parent-Tom Barnes.  The minutes of the March 21 meeting and the March 21 Special Called meeting were read and approved.

 Action Items

            Cynthia Day presented two fundraising opportunities for the 2002-2003 school year including “Entertainment” books and Sally Foster gift-wrap.   We would receive 50% profit on the gift wrap; profit on the Entertainment books would be based on a sliding scale.  Every student would take an “Entertainment” book to sell (at no risk to the school having to pay for lost books) then could have additional books to sell; the gift-wrap would be ordered and paid for before delivery.  The programs include student incentives and could be presented to the student body in conjunction with a Safety Assembly.  Council members agreed to do both fundraisers.  Tammy Lynch (PTA president) said PTA would do the “Entertainment” books in August right after school starts through Labor Day.  The Sally Foster Gift Wrap would done as our school fundraiser in early October.  Mrs. Day agreed that the company would count all the money.

             Miss Simms reported that she had received a letter from the Kentucky Association of School Councils stating that it is time to renew our KASC membership.  Council agreed by consensus to renew our KASC membership ($350).  KASC training opportunities were shared with council members.

             Mrs. Smith presented the ESS Summer School Proposal (see attached).  Council suggested several changes and approved the plan, with changes, by consensus. 

 Budget

            Council members reviewed the SCIF budget with $35, 307.12 remaining.  Miss Simms explained that purchase orders are being processed daily so this money will be spent.  Also the district has approved for us to transfer $18,000 from our SCIF budget into section 4, staffing as approved by council at the March 26^th meeting.   Only 10% of the SCIF budget can be carried forward to next year; the rest must be spent by July 1, 2002.

 Information Items

            Elementary Parents Information and Exchange flyer was given to Tammy Lynch, SBDM member and PTA president, and has been posted on the information bulletin board in the front foyer of the school.

             Miss Simms shared a letter from Mrs. Greene to announce her retirement at the end of this school year.

             Miss Simms reviewed the Gifted and Talented End of the Year Performance Report prepared by Mrs. Stocker, teacher of gifted and talented students.  (see attached)  Council members had some questions about the identification process for students in the Primary Talent Pool. 

             Mrs. Smith explained that the Planning Committee is currently revising the Consolidated Plan.  Committee members are reviewing input and recommendations from the external review completed by district central office personnel and from the Southern Association of Schools and Colleges school review.  The Consolidated Plan is due on May 29 and will be presented at the May 16^th SBDM meeting for council approval.

             Miss Simms shared the report from the school renewal visit by the Southern Association of Schools and Colleges.  (see attached)  Recommendations included the following needs:  to narrow the focus of our Consolidated Plan and our professional development plan, a plan for using the analysis of student achievement data to improve instruction, and a school wide discipline plan.  A safety recommendation was the need for a second entrance and exit to the school.

             A corrected copy of the Disaggregated Student Achievement Data from this fall and winter was presented.  (see attached)  Miss Simms reported that our school was recognized for closing the achievement gap with both low socio-economic and African-Americans students.

             The Student Placement Policy was sent home with students on April 17.  A letter from Miss Simms accompanied the policy to explain that the form for parent input is available on the website, in the school office, and by e-mailing Miss Simms.

Work Session

 Staffing

 When Miss Simms turned in the staffing workbook she was told that upgrading the computer aide position to a Micro-Computer Specialist would cost more than we were originally told by Terry Wicker.  Council agreed by consensus to use the necessary amount of money needed to purchase this position from the funds that have been approved from our original request to transfer SCIF into section 4, staffing.

 Primary Exit Criteria

            State law requires continuous progress for students in primary.  Therefore students are not retained in primary but may spend an extra year depending on student need.  Our professional development plan will include training on the Primary 2000 document.   After this training council will assign one of our SBDM committees or an ad-hoc committee to write a policy for primary exit criteria.  Next year Miss Simms will attend conferences with the teacher and parent when there may be a need for an extra year in primary.  Council agreed by consensus to use the “Primary Conference Sheet” (a revised form of last year’s form used at Picadome) when conferencing with a parent concerning an extra year in primary for this year until a policy is in place.

 Suggested items for the May 16 meeting:

• Budget
• Staffing
• Consolidated Plan
• Committee Reports

 The meeting was adjourned at 8:12 p.m.

 Respectfully submitted,

Darla Simms