May 16

SBDM Minutes

May 16, 2002

 The Picadome School Community is committed to all students attaining the highest levels of academic achievement and responsible citizenship through equitable opportunities in becoming lifelong learners.

             The meeting was called to order at 6:05 by chair Darla Simms.  Members present were: teachers-Betty-Ann Scott, Juaacklyn Cunningham, and Tammy Johnson; parent-Tammy Lynch.  Member absent: parent, Tom Barnes. Visitors were: Charlene Ocelli, Bill McMakin, Becky Boling, Melody Bourne, and Brian Osburn.  The minutes of the April 18^th meeting were approved with one correction: on the fundraising section, the profit is 50% for the gift wrap but will be on a sliding scale for the Entertainment books.

             Miss Simms asked permission to change the order of the agenda by putting the Professional Development Plan first, followed by committee reports. Council members agreed by consensus. 

 Action Item

             Ms. Boling presented the proposed 2002-2003 Picadome Professional Development Plan.  (see attached)  The plan is based on needs identified in our Consolidated Plan.  Ms. Boling expressed concern about the difficulty of providing for all of the identified needs within the 24 hours of professional development especially since this year the district has mandated non-flexible training on November 5.  After discussion it was decided to change the plan from six to three flexible hours to support teachers’ professional growth plan and to provide professional development for aligning our math curriculum in grade level meetings or staff meetings rather than as a separate day for professional development credit.  Miss Simms will facilitate the November 5 day which will be training on instructional analysis of data.  Council approved the plan by consensus.  

 Information Items-Committee Reports

             Ms. Boling presented the report from the Student, Faculty, and Parent Support Committee.  The committee has worked this year on needs assessment for the Consolidated Plan.  In addition they have been working on a school wide discipline plan.  After looking at plans other schools have found successful, and discussing Picadome’s needs the committee recommends to council that we consider adopting the CHAMPs program.  Council members had several questions about CHAMPs.  Miss Simms shared that CHAMPS stands for Conversation, Help, Activity, Movement, and Participation with specifics of how to clarify and teach expectations for each of these areas.  Council recommends (by consensus) that we work on writing our school wide discipline plan at  the June 10^th CHAMPs professional development including classroom management (which will allow for individualizing depending on teacher, and common area procedures.  The school wide discipline plan will need to be presented to SBDM for approval before school starts.

             Mrs. Bodkin presented from the Curriculum and Instructional Practices Committee.   In addition to working on needs assessment for the Consolidate Plan, this committee has discussed a homework policy.  Each grade level has been asked to write a homework policy.  Students could receive recognition for doing homework and following rules (i.e. drawing, pictures, certificate, cookie, etc.).  The Committee feels we need consistency on amount of homework at each grade level as well as consequences for not turning in homework. 

 Mr. McMakin presented for the Technology and Instructional Materials Committee.  In addition to working on the needs assessment for the Consolidated Plan this committee has written a Technology Access Plan.  The council accepted their plan and will have the second reading for approval at the June 6 council meeting.

             Ms. Bourne presented for the Arts and Humanities and Practical Living/Vocational Studies Committee.  Suggestions included:  continue having Art, Music, and P.E. teachers provide school wide instruction on the Morning News Show; request posters from Art, Music and P.E. for terms/vocabulary in their area; get clarification of who is responsible for teaching dance and drama; keep the same members for this committee another year for continuity; and use the draft form of Competency Assurance for Arts and Humanities next year.  PTA has agreed to purchase content vocabulary banners for the gym.

             Mr. Osburn reported for the Budget and Personnel Committee.  In addition to working on the needs assessment for the Consolidated Plan, this committee has discussed a Hiring and Consultation Policy.  (see attached)  After reading and discussing the state policy, they are recommending adopting that policy for Picadome since it addresses our needs.  Council members will review this policy and have a second reading at the May 16 meeting.

             Mrs. Smith reported for the Needs Assessment Committee, which has also spent time working on the Consolidated Plan this year.  Earlier this year they presented the Student Placement Policy, which was adopted by council.  Mrs. Smith presented an intervention sheet they are proposing for use with students below grade level in reading and math.  (see attached)  Council members discussed the sheet and will have a second reading at the May 16 meeting.

             Mrs. Smith also updated the council on our summer ESS program.  We currently have 18 students enrolled but are projecting around 30 students to attend.  Because more money is needed in staffing rather than the original budgeted codes, Mrs. Smith asked council to sign a budget transfer.  Council approved and signed the budget transfer. 

 Action Items

            Mrs. Smith gave council members a copy of the Consolidated Plan.  The plan is due in central office on May 29.  Council members asked if teachers had input on the final draft of the plan.  Mrs. Smith explained that the plan was written from the input of all committees.  Council ask that the plan be put in the teachers’ lounge for additional input by teachers.  It will be necessary to have a Special Called Meeting on Tuesday, May 28 at 3:00 for final council approval of the plan. 

         Mrs. Ocelli presented the Science Textbook Purchasing Plan.  (see attached)  Curriculum Committee is recommending Harcourt based on teacher evaluations of various series approved for adoption.  Council recommended that eight additional student books for 5^th grade be included and an additional set for 3^rd grade be purchased.  There was a question concerning teacher choices of options for free materials.  Mrs. Ocelli said that teachers had been asked about these choices and that it would be best to choose the same option at each grade level.   Mrs. Ocelli explained that we will be keeping FOSS and SCIS kits and will spend some of the money to update these kits.  (see attached) Council approved by consensus the Purchasing Plan with the above-mentioned changes.

 Work Session

            Budget-(see attached)  Currently Mrs. McDowell is working on purchase orders.  Only 10% of the SCIF money may be carried forward to the next school year.  Miss Simms reported that Picadome’s request to transfer $18,000 of SCIF money into staffing (see attached) has been approved.  The transfer will be completed at central office. 

Staffing- Miss Simms reviewed the positions (previously approved by SBDM) we will be purchasing.   In order to purchase the Microcomputer Specialist position we must provide additional funds.   We will use the following combination of funds to purchase this position:  $16,720  Section 4 (Computer Lab attendant);  $6,878.61 KETS; and $8,211.39 SCIF (from the above mentioned amount).  

 The full-time PSA position has been paid for from district funds so we no longer need to purchase any additional time for this position.  Mrs. Rosenberg will continue the .5 Writing Teacher position approved by council.

Council had previously approved purchasing a .5 Reading Teacher using the Section 4 converted money from the SAFE position, Cafeteria Monitors, .3 remaining discretionary position, and part of the SCIF money mentioned above.  Council had also approved .8 Art, .8 Music, .8 Science, and .8 P.E. teachers from our 4 discretionary positions.  Miss Simms presented a proposal for providing for our staffing needs:

 .4 Science-Mrs. Ocelli                         .3 Reading Teacher-Mrs. Evans

.2 Science-Mr. Guthrie                         .2 Reading Teacher-Mrs. Isaacs

.2 Science/Health-Mr. Bowsher

 This will provide the .8 Science Teacher and the .5 Reading Teacher and allow our Special Area Teachers to be at Picadome full time (except for retired teachers Mrs. Ocelli and Mrs. Evans who can only work part-time).  Council approved by consensus.  At the May 16 meeting, council will discuss the job descriptions, scheduling implications, and professional development needed for these positions.  Miss Simms will find out if interviews are necessary for these positions or if these are considered transfers within the school which require no interviews.  

If we have any remaining money after all approved positions are purchased, we will purchase an additional .5 kindergarten assistant since we have been provided 4 kindergarten teachers (2-Section 4 and 2 Full Day kindergarten) and 3.5 kindergarten assistants (2-Section 4 and 1.5 Full Day kindergarten) due to the fact that for Full Day kindergarten allotment, the district has a formula for calculating staffing needs and then rounds up for teachers but not for assistants.

 The agenda for the May 16 SBDM meeting was tentatively set with the following items:

·        Budget

·        Second reading of the Hiring and Consultation Policy

·        Second reading of the Technology Access Policy

·        Committee assignments

·        Job descriptions for the Science and Reading positions

·        Schedule

         Miss Simms will invite the new council members to the May 16 meeting

         The meeting was adjourned at 8:55 p.m.

Respectfully submitted 

            Darla Simms