September 20

Picadome Elementary

SBDM Council Minutes

September 20, 2001

Members present:  Juaacklyn Cunningham, Tammy Johnson, Tammy Lynch, Darla Simms  Member absent:  Betty Ann Scott

Visitors:  Charles Skipworth and Allison Kaczmarek

The meeting was called to order at 6:06 pm.

The minutes were read and approved with corrections.

       Mr. Sanford has told Darla Simms that he will not be able to serve on Council for the 2001-2002 school year.  Darla Simms will get in touch with the PTA president to set up another parent representative election.  She will check with Vince Mattox about Council training.

       It was suggested that future agendas be posted on the Picadome web site.  Brenda Smith will talk to Melissa Moore about this.

       The year-to-date SCIF budget was given to Council.  Council discussed various codes and amounts of money available.  There was a question about the Guidance Counseling budget of $900.  Miss Simms will check with Kathy Reedy on how this is used.  The copier rental of $8000 was noted and Miss Simms reported that it would probably increase this year.  Miss Simms reviewed the money spent to purchase our new kindergarten teacher: $8,228 out of the $9,000 contingency as well as remaining staffing budget including discretionary money from .4 Science teacher resignation.  Three hundred and fifty dollars goes to each classroom teacher for purchase of instructional materials for their classrooms.  Miss Simms also discussed purchases for the new kindergarten room; is there a need for a sensory table.  Ms. Johnson reported that the kindergarten teachers have discussed rotating/sharing our existing sensory tables.  It was recommended that Miss Simms meet with the kindergarten teachers to discuss this.  It was the consensus of Council to check with the kindergarten teachers before purchasing another sensory table.

     There was a question by Council on what is meant by “encumbrances” that are listed on the budget.  Darla Simms passed out the General Ledger report.  There was a question on where the money comes from for fee waivers.

     The next item on the agenda was personnel.  Miss Simms reported that Jodi Wilson had been sent to us by the district as the new kindergarten teacher and Gail Smith as our  kindergarten assistant.  Both come from Harrison Elementary after staff reduction due to the Day 4 count.  Miss Simms has hired Karen Ratliff as a special education assistant.

       The job description for the literacy position was given to Council.  It was noted that Mrs. Linton’s reading instruction is in addition to instruction by the classroom teacher.  It was suggested that Mrs. Linton test in January instead of holding classes.  Council requested that Miss Simms check on the speech pathologist job description and schedule to see if she can support the literacy specialist in phonemic awareness assessments.  Miss Simms recommended a second reading on the literacy specialist job description at the next SBDM meeting.

     Council reviewed Spring CTBS results (see handout).  Scores have improved from 2000-2001.  Darla Simms reported that the faculty will review CTBS, KCCT, and district testing scores at the October 2^nd Professional Development session on Test Analysis.  Teachers will then work in grade level groups to complete further data analysis. 

       The schedule for report cards/progress reports will stay the same for the current school year (see handout).  Intermediate students receive a report card using the county nine week schedule while primary students receive a progress report every 12 weeks.  The first progress report will be sent to parents on the specified date (November 21) if the required parent/teacher conference has been attended.

     Miss Simms shared requests for professional leave from John Guthrie, Kara Beth Price, Christina Qualls, and Carol Linton.  There was a question on whether a new policy is needed on professional leave or if the current one needs to be revised.  There was consensus to approve the requests.  There was a request from Council for Becky Boling to present the PD budget to Council at the next meeting.

     Miss Simms proposed that council consider some changes in our current committee structure.  She proposed that Picadome use the state recommended committees as listed on the handout.  There was consensus to use the SBDM Planning and Policy Committee Structure with one addition:  a  district recommended  Arts/Humanities/Practical Living committee.

Items considered for the Oct. 11 meeting include:

·        Committee charges/assignments

·        Budget (includes the pd budget)

·        Test scores

·        Disaggregated  data

·        Science curriculum

·        Literacy specialist-2^nd reading

  The meeting adjourned at 8:20 pm.