Picadome SBDM Council Minutes

June 5, 2003

The Picadome School Community is committed to all students attaining the highest levels of academic achievement and responsible citizenship through equitable opportunities in becoming lifelong learners.

The meeting was called to order at 3:25 by Darla Simms, council chair. Members present were: teachers-Juaacklyn Cunningham, Tammy Johnson, and Bill McMakin; parents-Tammy Lynch and Jeff Mefford. Guests present were Angela Johnson, representing the Technology Committee; Kara Beth Price from the Budget & Personnel committee; Beth Isaacs Arts & Humanities committee; Debbie Bodkin, Curriculum and Instructional Practices committee; Brenda Smith, Needs Assessment Committee; Kathy Cleary, Special Education Facilitator and new council member for the 2003-2004 school year.

 

   Miss Simms asked council to change the order of the agenda by putting the  committee reports first. Council discussed the need to schedule committee reports differently next year in order to prevent having all committees report at the same meeting.  

  III.      Information Items

A.     SBDM Committee Reports

 Technology and Instructional Materials-Angela Johnson      Curriculum and Instructional Practices-Debbie Bodkin

 Budget and Personnel-Kara Beth Price

 Arts and Humanities-Beth Isaacs

 Student, Faculty and Parent Support-Becky Boling

 Needs Assessment-Brenda Smith

          B.  Extended School Services

Brenda Smith explained that she will report on our Winter/Spring ESS program at the July meeting since the District testing window ended May 30 and we are still collecting the data from teachers. She also discussed with council the possibility of having our ESS program during the school day next year. Council asked Mrs. Smith to present a proposal for our ESS program during the school day at the July meeting.

  (Council resumed with remaining agenda items)

I.      Minutes

 Minutes were read and accepted with changes.

II.      Budget

Miss Simms gave council a budget report.  Council members were reminded that SBDM must approve all expenditures   including Professional Development and Extended School Services.

  It is time to renew the dues for membership in the Kentucky Association of    School  Councils. Miss Simms asked council about renewing the dues of  $350.  Council agreed by consensus.

               IV.     Action Items

  A.   By-laws: Miss Simms recommended waiting until the July meeting in

order for the new council members to be a part of the review and approval of the revised By-laws.

  B.  Arts and Humanities Curriculum-discussed in the committee report

 C.  Discipline Policy- Becky Boling presented the revised Discipline policy  

to the council. Miss Simms shared with council that the ad-hoc committee is still working on this policy due to the fact that it spent so much time on the dress code section.  Council agreed by consensus to   have the committee continue their work and report to the council at the   July or August meeting.  

 

                  D. Hiring policy: Miss Simms suggested that since tonight’s council   

      meeting has been lengthy we should have a special called meeting to

      address this policy.  The meeting was scheduled for June 10, 2003

    Use of Flexible Records/Conference Days Policy-Becky Boling     

    presented the policy for Acceptable use of Flexible Records/Conference

    Days for the second reading. The policy was approved by consensus 

                     with several changes made by council during the meeting.  

 

                 E. Staffing Update: Miss Simms explained to council that Picadome will 

                     be receiving staff from Russell Elementary School for the 2003-3004

                    school year.  Russell Elementary School will be closing at the end of

                     this school year based on a decision by the Fayette County School

                     Board and their tenured staff will be assigned to other elementary

                     schools through the office of Human Resources. Assigned to Picadome

                     are: book keeper, Cynthia Miller; a primary teacher, Rhonda Flanery;

                     and a special education paraprofessional, Dezerae Church.

                    Miss Simms has been informed that Picadome was accepted for the   

    Smaller Class Size Initiative Grant.  We will be able to hire three

    primary teachers through this grant combined with district money from

    trading in three of our primary assistant positions.  Each of these

    teachers will be assigned to work with a team of two additional teachers.  

                    An early start unit from Garden Springs had been relocated to Picadome

                    due to overcrowding at Garden Springs.

    Council approved making science a 1.0 position (instead of the original 

   .8 position decided on at the March 25 meeting) if the funds are 

    available in the staffing budget.

  F. Professional Leave Requests:  Professional leave requests were  presented for   Kathy Cleary to attend the Learning Disabilities Association of Kentucky Seminar featuring Mel Levine at a cost of $30 and for Vickie Jones to attend a conference on Today’s Essential Communication Skills at a cost of $35.  Council approved both.

 

G. Supplemental Duty: Miss Simms explained the supplemental

   duty positions.  Council discussed whether to keep these positions as

   they are: (Curriculum Specialists {Language Arts, Math, Science, 

   Social Studies, Integrated Arts} Technology Coordinator, Professional

   Development Chair, Portfolio Cluster Leader, and SBDM secretary) or

   trading them in for other positions/use of the money.  Miss Simms said

                    no one had expressed interest in any of the optional positions. She                     asked if council would agree to wait and see if there was any interest in

                   any of the optional positions. Council agreed by consensus; Miss

      Simms will confer with council regarding staff placement in these

      positions.

  H. Schedule of Summer Meetings: Miss Simms said the new              

     council should set these so it should be held for June 10 meeting.

 

VI.   Work Session

A. SBDM Committee assignments 2003-2004: Miss Simms asked      council to put this off until July.

B. Class configuration: Since the number of students is still changing, Miss Simms said council could not really make this decision yet. At this point the possibility of having a third grade homeroom team with a fourth grade homeroom and a first grade homeroom team with a second grade homeroom has been discussed, but final decisions would depend on the number of students at each level. Another issue would be teachers that may not want to participate in the lower class size. This could alter configurations. Miss Simms will report on the lower class size situation at the June 10 meeting.

 

 

Meeting adjourned 6:35 PM

Respectfully submitted: Becky Boling