SBDM Minutes

March 13, 2003

The Picadome School Community is committed to all students attaining the highest levels of academic achievement and responsible citizenship through equitable opportunities in becoming lifelong learners.

  The meeting was called to order at 3:20 p.m. by chair Darla Simms. Members present: teachers-Juaacklyn Cunningham, Tammy Johnson, and Bill McMakin; parents-Tammy Lynch and Jeff Mefford. Visitors present were Erin Thomas, Susan Patterson and Charlene Ocelli.

  I.                   Minutes

The minutes of the February 13 meeting were read and approvede with minor corrections. Ms. Simms asked council members to add SBDM By-laws to the agenda under section III.

II.                Budget

 Miss Simms explained to visitors the concerns about the new budget printout format that lists sewage/water usage even though these are items paid by the district. In response to questions raised at the February 13^th meeting concerning the School Council Instructional Funds budget, Ms. Simms reported that the money in the library fund has been spent on this year’s students. In the office area, she reported that the copier amount is not always up to date on the budget printout.

  Council reviewed the budget. Council was reminded that a school may carry-over only 10% of total budget. Our budget amount is based on the Average Daily Attendance for MONTH 2. It is adjusted according to the ADA of the second month of school the next fall. 

Becky Boling presented the status of the 2002-2003 Professional Development budget. She informed council that the state department reviews the use of   PD money. If there is a significant amount unspent, KDE (Kentucky Department of Education) could decide to decrease the school’s budget for the next school year.

Juaacklyn Cunningham presented the math textbook budget. Miss Simms reminded council of the importance of leaving some money for the purchase of consumable textbooks at the primary level, additional materials, and for future expenditures. Ms. Cunningham expects money to be left after the initial purchase to cover these needs.

 

III.             Information and Discussion

Extended School Services:  Brenda Smith reported there are 26 students presently enrolled in the after school program. This includes seven 5^th graders, fourteen 4th graders, three 3^rd graders, and two2^nd graders.  Tammy Johnson asked about documentation. Miss Simms explained that some changes were made to the original ESS proposal due to the few numbers of teachers who applied to teach ESS. Another person is needed to teach 2nd / 3^rd.  Currently Jane Kenney and Beth Isaacs job share. Using ESS funds to fund a program held during the school day is now possible. We haven’t received notification on the amount of our ESS funds for the 2003-2004 school year yet.

 Comprehensive School Improvement Plan: Brenda Smith reported on the work done through the SBDM committees. She distributed the strategies for closing the achievement gap to council. The Planning Committee will meet on March 18, 2003.  Tammy Johnson addressed the adoption of the Social Studies Competency Assurances and the need for professional development in economics to support instruction in both Social Studies and math. The council made the following committee charges: Student, Faculty and Parent Support: a policy for the use of flexible Records/Conference days; Budget and Personnel: the hiring policy; Curriculum: curriculum policy; Technology:  the technology budget.  The Needs Assessment committee will meet with the Planning Committee; and the Arts and Humanities committee will continue work on their curriculum.

 Senate Bill 168:  The Senate Bill 168 required public meeting will be held on Monday March 31 at 6:30 to discuss closing the achievement gap.

  Corrected Disaggregated Data-January Student Achievement:

Miss Simms gave council the corrected disaggregated data (see attachment). It was determined that the data presented at the February 13 meeting reported  actual number of students on grade level instead of percent of students on grade level. Council reviewed the data discussing areas in which we are closing the achievement gap and gains in student progress as well as areas where we need to increase our efforts to close the gap.

  SBDM By Laws:  A copy of the draft by laws was given to each council member for review.  The By-Laws ad-hoc committee, Juaacklyn Cunningham, Tammy Johnson, Darla Simms and Bill McMakin will present the proposed by-laws to council at the April 17^th meeting.

     

IV.              Action Items

Hiring Policy

According to the Budget and Personnel Committee, the Hiring policy was not ready to be presented because they were unsure of the changes needed. Council members had discussed the areas where changes were needed when the policy was presented at the January 9 meeting by the Budget and Personnel Committee. Ms Simms will contact the committee concerning the miscommunication.

 Math Textbook Adoption

Juaacklyn Cunningham reported on status of the math textbook adoption. The 5^th grade teachers have requested the purchase of the textbooks they chose with old money in order to take advantage of a special price. The third and fourth grade teachers want to keep the current textbooks. The first and second grade teachers do not wish to purchase textbooks. Two of the four kindergarten teachers want textbooks; these are consumable and must be purchased annually.   Ms. Cunningham asked if council wanted to order four classroom sets.  Teachers have asked for calculators. Ms. Cunningham said we can use textbook money to purchase these, but we may ask PTA to purchase them. We can also use textbook money to purchase manipulatives such as “Try-a Tiles.”  The council agreed by consensus to order the 5^th grade books with existing funds. 

  V.                 Work Session

Budget 2003-2004

Our School Council Instructional Funds are projected at $38,961.44 for the 2003-2004 school year. Council needs to complete a draft budget to determine how much money will be needed in each of the codes.  Miss Simms presented a draft budget prepared by Mrs. McDowell based on our budget and actual spending this school year. After review and discussion of the proposed budget, council agreed by consensus to accept the proposed budget as our budget for the 2003-2004 school year.

  Staffing allocation:

Ms. Simms asked council members to prioritize our staffing needs at Picadome based on student achievement data and our school mission.

Top priorities for staffing:

1-     Microcomputer Specialist – 1.0

2-     Writing specialist .5

3-     Reading specialist  .5

Council worked on various scenarios to find funding for these positions.  Council members decided to call a special meeting to continue working on staffing.  The Special Called Meeting will be on Tuesday, March 25 at 3:15.    The agenda for this meeting will be: staffing; math adoption; Comprehensive School Improvement Plan

  AGENDA for April 17 meeting:

Social Studies Competency Assurance

Budget

Hiring Policy

By-Laws

Senate Bill 168

Comprehensive School Improvement Plan

  ADJOURNED: 5:47 PM