SBDM Council Minutes

August 20, 2003

3:15-5:15

 

  The Picadome School Community is committed to all students attaining the highest levels of academic achievement and responsible citizenship through equitable opportunities in becoming lifelong learners.

 

Darla Simms, council chair, called the meeting to order at 3:20. Members present were: teachers-Kathy Cleary, Tammy Johnson and Bill McMakin; parents- Jeff Mefford and Steve Stone. Also present was Wendy Wheeler-Mullins one of Picadome’s parents.

 

Miss Simms asked council to change the order of the agenda to allow public comment to be first to accommodate Wendy Wheeler-Mullins.  Council agreed.  Mrs. Mullins presented council with the committee report: One Community, One Voice. 

 

I.                  Approval of minutes from the August 12 Special Called Meeting

The minutes of the August 12 meeting were read. After a brief discussion, the council approved the minutes with minor changes.

 

II.                 Public Comment

(See above)

   

III.               Budget

School Council Instructional Funds

Council reviewed and discussed the updated budget printout. The need for a budget policy was discussed again and will be addressed in the Committee assignments. 

Miss Simms presented a request from Mrs. Sims to purchase overhead projectors for our new teachers. Council members had several questions concerning this purchase so decided to place this request on the August 25 agenda to allow time for Miss Simms to get the answers to their questions.

Miss Simms explained that council could be reviewing the activity fund report in the future. This fund is for our in house money generated through such projects as school pictures, fundraisers, soft drink machines, etc.  Field Trip and fee waiver money is processed through this account.

 

IV.              Information Items

A.    Elementary Parents and Information Exchange Sessions

Miss Simms gave the parents the information and dates concerning these sessions.

B.     Special Called Meeting

There will be a special called meeting on Monday, August 25 at 3:15 to discuss Day 4 staffing adjustments.

C.    ESS Daytime program

Mrs. Smith thought the SBDM meeting was tomorrow, August 21 and couldn’t attend today so this item will be put on September 17 agenda.

D.    Discipline Policy

Miss Simms suggested that this policy be given to a standing committee; last year an ad-hoc committee began it, but that committee is no longer in existence. Council agreed by consensus.

E.     Enrollment update

At the present time, there are 127 students enrolled in Kindergarten. The total number in primary is 383.  Intermediate enrollment is 143. Changes may need to be made in class configuration due to increased enrollment.  Space is an issue; there are no vacant classrooms. Miss Simms asked council members to consider this issue which will be discussed it on Monday, August 25.

F.     Hiring update

Interviews were conducted for a special education assistant. These will continue on Friday. Interviews will also be held at that time for the two custodial positions - one full time and one part time.

 

V.           Action Items

A.    Budget Policy

Miss Simms suggested that council skip this because it will be addressed later in committee assignments. (See committee assignments)

B.     Reporting Periods for primary and intermediate

At the present time, Primary reports on a 12-week period. This reporting schedule was implemented when primary was using the KELP (Kentucky Early Learning Profile) document. Although KELP is no longer being used, Picadome does document continuous progress in primary. Therefore primary teachers would like to continue the 12-week reporting period. Intermediate follows the district 9-week reporting period.  We need to revise/update our primary progress report before next year, so Miss Simms recommended that we stay with the current reporting periods for this year. Council agreed by consensus. The plan to revise the primary progress report will be put on the September agenda.

C.    Intermediate report card revisions

Fifth grade teachers have requested a revised report card;  The district grading scale would be added. Council had some recommendations on the wording. Miss Simms will discuss these recommendations with 5^th grade teachers. However, council feels it should be left to the discretion of the fifth grade teachers. The 4^th grade may adopt the same format with needed changes or use the district report card this year. This was approved by consensus.

 

D.    Committee Assignments

State law requires that councils have policies in certain areas. We already recently revised policies in these required areas: Assignment of Students to Classes, Hiring and Consultation, and Acceptable Use of Technology.  We have also revised our Use of Flexible Records/Conference Day Policy.  The Curriculum Policy, which was assigned to the curriculum committee last year, was not completed.  This will be assigned to the Curriculum and Instructional Practices Committee to complete this year. This committee will report to council in December on the Curriculum Policy and in February with the Instructional Practices Policy.  The discipline policy will be assigned to the Student, Faculty, Parent Support Committee and will be presented to council in November. A budget policy will be assigned to the Budget and Personnel committee and will be presented in November. We need a Professional Development policy. This will be done as soon as possible by the Student, Parent, Faculty Support committee. The Needs Assessment committee will work on the Comprehensive School Improvement Plan as needed and will report in October and thereafter as needed. The Technology Committee will revise/update the schedule of school day policy and the current technology policy to address the standards and technology curriculum. This will be brought to council in October.   We also need to revise/update our policies on the assignment of staff time, use of school space during the school day.  These will be assigned at a later date.

E.     Committee Reporting to SBDM

This item was covered in committee assignments.

 

VI.              Work session

Due to the length of tonight’s meeting, the SBMD By-laws will be added to the September 17 agenda.

 

It was requested that the schedule be added to the Monday, August 25, agenda before it is sent in to the Communications office.

 

The meeting was adjourned at 5:35.

 

Respectfully submitted,

Becky Boling