SBDM Council Minutes

January 21, 2004

3:15 – 5:15

 

The Picadome School Community is committed to all students attaining the highest levels of academic achievement and responsible citizenship through equitable opportunities in becoming lifelong learners.

 

The meeting was called to order at 3:18 PM by Darla Simms, council chair. Members present were: teachers-Bill McMakin and Kathy Cleary; parents- Steve Stone, Jeff Mefford and Bob Kinley. Visitors present were Joan Bieber and Alyssa Hall.

 Miss Simms requested that the order of the agenda be changed to discuss the budget first, then have Mrs. Bieber present the proposed Curriculum and Instruction Policy.

    I.                   Minutes

The minutes of the December 17 meeting were read and discussed. These were accepted with input and will be reviewed at the February 18 meeting. The minutes of the January 14 special-called meeting will also be reviewed at the February 18 meeting.

II.                 Budget

A.    School Council Instructional Funds

Council discussed Section 0610, general supplies, of the SCIF budget. This is money allocated to teachers for instructional supplies. Miss Simms explained that this year each classroom teacher received $350 of this amount while special area teachers were able to spend more since they work with all students in the building. 

 Miss Simms will check with the Budget and Staffing office to obtain the correct SCIF Year to date print out which should include all areas council is responsible for and not include areas the district is responsible for.  This would expedite the process of reviewing the budget. 

III.             Information Items

A.    Committee Reports

1.      Budget and Personnel Committee– Use of School Space Policy

Because the budget policy has taken this committee longer than anticipated, Miss Simms recommended the Use of School Space Policy be put on the April agenda.

2.      Curriculum and Instructional Practices Committee – Curriculum Policy

Mrs. Bieber presented the draft curriculum policy to council. After discussion, council sent it back to committee for additional work and asked that it be returned at the March 17 meeting.

3.      Student, Faculty, and Parent Support Committee – Discipline and Classroom Management

Becky Boling presented the proposed Discipline Policy to council. After discussion and suggestions, council sent this back to committee and asked that it be returned, with changes, at the February 18 meeting.

B.    Scholastic Review Report

Miss Simms gave a copy of the “snapshot page” of this report to each council member, along with a full summary report. This report shows what successful schools have in place and where Picadome is currently in meeting these standards. This information will be used by Needs Assessment Committee in revising our Comprehensive School Improvement Plan.  Council Members are encouraged to review this report for further discussion at our February meeting.

C.    ESS Day Waiver – Brenda Smith

Mrs. Smith updated council on our ESS Day Waiver Program. There are currently 55 students in this program; a few spaces remain available. Of those enrolled, 20 are Low Socio-Economic students. Although a 4-plus percent cut in funding is possible for next year, there will still be money for a summer ESS session. Mrs. Smith announced that plans for the spring after school program are almost complete. The plan includes one day a week for 1½ hours for instruction in the writing process for 4^th grade students. The 5^th grade teachers are not available to teach ESS this session. Miss Simms asked council about the possibility of using teachers from other schools in the district. Council prefers using our own teachers and has asked Miss Simms to talk to Picadome teachers again. Miss Simms suggested hiring a teacher for a 5^th grade reading and math program through use of ESS money which would be similar to the “Book Club” Ebonee Brown, Family Resource Coordinator, and Pam Sims, media specialist, have volunteered to coordinate. This may provide more motivation for 5^th grade students. Council agreed by consensus.

    

IV.              Action Items

A.    Technology Acceptable Use Policy update

This was the second reading of this policy. Miss Simms pointed out changes which were made to the policy by the Technology and Instructional Materials Committee as directed by council at the first reading.  The updated policy was accepted by consensus.

B.     Budget and Personnel Committee-Budget Policy

The second reading of the Budget Policy was scheduled for tonight’s meeting, however Miss Simms pointed out that the draft policy was only handed out at the December 17^th meeting, therefore, council recommended that it be put on the February 18^th  agenda as a first reading to allow time for discussion. This would also give members adequate time to review.

C.    Professional Development Policy

Council sent this back to committee with suggestions and asked that it be brought back in February.

D.    Professional Leave Requests

There were two requests presented. Council approved these with the understanding that the teachers involved will present a professional development to the staff after they attend the professional development.

E.     Disaggregated Data

The data will be discussed at the February 18^th SBDM meeting.

F.     Comprehensive School Improvement Plan – Brenda Smith

Mrs. Smith reported that we would use the winter test data to update the plan.

     

V.                 Public Comment

          

Items for the February Agenda include:

Disaggregated Data

Budget Policy

PD policy

Discipline policy

Scholastic review

Budget

Assignment of Staff Time Policy

 

Meeting adjourned at 5:34 PM.

Respectfully submitted,

Becky Boling