SBDM Council Minutes

November 19, 2003

The Picadome School Community is committed to all students attaining the highest levels of academic achievement and responsible citizenship through equitable opportunities in becoming lifelong learners.

 The meeting was called to order at 3:15 by Darla Simms, council chair. Members present were: teachers- Kathy Cleary, Tammy Johnson, and Bill McMakin; parents Jeff Mefford and Steve Stone.

 Miss Simms asked council if the committee reports could be moved to first on the agenda.  Council members 

agreed. Carol Linton, representing the Technology Committee, presented a draft of the Schedule of the School

 Day policy for the first reading. Becky Boling, representing the Student, Faculty, and Parent Support Committee, presented a draft of the Professional Development policy for the first reading. Council recommended some 

additions and asked that it be brought back in December for additional review.

   

I.                   Minutes

The minutes of the October 15, 2003 meeting were read and approved with changes.

II.                Budget

Darla Simms gave council members a copy of the SCIF (School Council Instructional Funds) Year to Date budget expenditures. There were some questions and discussion concerning the layout of the report including items such as Building Operations salary.  Council would like a copy which reports only items for which they are responsible. 

 

Miss Simms presented a reimbursement request for a Professional Development session attended on October 24 by one of our classified employees. She explained that this training was needed to support the individual's job description; however the conference information was not received in time to bring to council and before we were informed we could approve it “pending” in order to get it to the FCPS Board.  The employee attended the conference and paid the fee; Miss Simms suggested that council reimburse the individual for the registration fee and pay her a stipend since this was not a work day. Judy Boggs, Elementary Director, was present at this meeting.  Council agreed that Miss Simms should discuss this with Mrs. Boggs due to confidentiality and bring the matter back to council concerning the actual cost.

 

Miss Simms explained the request from the FCPS Board for each school to prioritize non-mandated budget items. She asked council to have a special called meeting on December 3 at 4:30 to prioritize the non-mandated items based on certified and classified input; she will be meeting with both certified and classified staff next week to complete this task.  Council agreed.

 

III.             Information items

A.    Data Analysis

Miss Simms distributed work done on November 4, 2003 (see attachments) by staff concerning the 2002-2003 test score data and discussed the process used by staff to determine the needs in the various subject areas. Council reviewed and discussed instructional implications based on the following data:

•      Disaggregated Data (item B on the agenda)

•    NCLB  (item C on the agenda)

 

D.    SBDM election of minority member

In the recent process of electing a minority member for our SBDM (see attached), no candidates were nominated.  Since we are required by law to have a minority member, we will continue the process of trying to find a minority nominee.  Miss Simms asked council members to help in this search by talking to other parents and giving names of any one interested to her as soon as possible. Miss Simms will also ask teachers to submit the names of possible candidates and she will make some phone calls to attempt to find a parent to fill this vacancy.

 

      E.  Parent Involvement Tool-Kit

Darla Simms shared this kit with council. It contains various materials to encourage parental involvement in SBDM and other school matters.

F.     Committee Reports

(Presented earlier in the meeting.)

 

IV.              Action Items

A.  ESS Day Waiver 

Brenda Smith reported to council that our application for ESS Day Waiver was approved. She explained that Barbara Evans, currently employed as a .3 reading specialist and Bonnie Savage, a retired teacher, will be teaching ESS during the day. They will each hold a .2 ESS position.

 

B.     Professional Leave Request

Becky Boling, Professional Development representative, presented two professional leave requests and council approved both by consensus.

 

C.    Hiring and Consultation

Miss Simms updated council on the .5 clerical position. The candidate recommended for hiring by the interview committee did not realize this position included extended employment.  Miss Simms will check with Human Resources and the applicant to see if this can be adjusted.

 

V.                 Work Session

A.    SBDM By-Laws

Council agreed by consensus to extend the meeting time to complete the first reading of the draft SBDM By- Laws.

 

VI.              Public Comment

There was none.

 Council set the draft agenda for the December 17 meeting:

Budget Transfer for the second month ADA adjustment

PD policy

Schedule of School Day

Data Analysis

By-Laws

Hiring and consultation

ESS- Day Waiver

Professional Leave Requests

Committee Reports

 Meeting Adjourned @ 5:33 PM

 

    Respectfully submitted,

    Becky Boling