SBDM Council Minutes

October 15, 2003

3:15-5:15

 

   

The Picadome School Community is committed to all students attaining the highest levels of academic achievement and responsible citizenship through equitable opportunities in becoming lifelong learners.

 

The meeting was called to order at 3:20 by Darla Simms, council chair. Members present were: teachers- Kathy Cleary, Tammy Johnson and Bill McMakin; parent- Steve Stone. Jeff Mefford will be here, but late. Also present were Yvonne Dale and Melody Bourne.

 

I.                    Approval of Minutes

The minutes from the September 17 meeting were read and approved with   changes.

 

 

II.                Public Comment

There was none.

 

III.             Budget

Miss Simms shared excerpts from a letter to FCPS Superintendent Dr. James from the acting deputy director of the Office of Educational Accountability concerning the requirement for SBDM councils to approve all expenditures prior to board of education approval.  Miss Simms will give the letter to the Budget committee to use as they write the budget policy.

 

In reviewing the SCIF Year to Date expenditures print out, there were some questions concerning money in certain codes. Miss Simms asked Cynthia Miller, Picadome's bookkeeper for help in determining where the money had originated. It was determined that the money was carry-over from 2002-2003.

 

IV.              Information Items 

          

                    A.     CATS scores:

Miss Simms shared the Kentucky Core Content Test  results with council. (See attached. These results are also available on the Kentucky Department of Education web page.)  Council has already 

reviewed the CTBS results.  Council will review all CATS data in November after staff analyzes the disaggregated data from all test results at their November 4 Professional Development session.

 B.  Training

All SBDM members are required to attend SBDM training. Miss Simms reminded parent member Jeff Mefford that there will be another training opportunity on November 1, 2003. This will complete  all required member training.

    C.  SBDM special election for minority member

Miss Simms and Mrs. Jones are trying to compile a list of minority parents to begin the process of obtaining candidates for this position on council.

    D.  Committee Report- update

Due to the training provided staff in policy writing by Vince Mattox, the committees have not met. Therefore the scheduled October reports will be moved to November. Miss Simms will provide staff with an amended schedule for committee reports to council.

           

V.                 Action Items

A.     Lucia Brown, one of the fifth grade teachers, sent a proposal to change the date to send home fall intermediate report cards. The original date was Friday, October 31. The date would be changed to Wednesday, October 29.  All intermediate staff would like to see the date changed.  Council agreed by consensus to change the date and reminded staff of the importance of informing parents 

    of this change.

               B.     Economics proposal- Yvonne Dale

Miss Dale presented a proposal on behalf of the third grade teachers for an economics unit/project. The proposal is for the third grade students to operate a school store to sell supplies to help fund a class trip to the Newport Aquarium. (See attached.) After much discussion, council 

approved the request with several changes.  Changes included using an order form instead of an actual store to  prevent students from roaming the halls in the mornings and due to lack of space to operate a store.

      C.    Professional Leave Request

            There was one leave request. Council approved this by consensus.

D.  Committee By-Laws

Since Vince Mattox recommended that committees have by-laws, council appointed and ad hoc committee to draft the by laws. The committee will meet during the regularly scheduled committee meeting time next week.

E.  Special Area Schedule-P.E.

Miss Simms reported to council concerning the use of additional planning time by special area teachers. Mrs. Bodkin has been using the time to make up those classes who missed their Friday classes due to October 3 being a no school day. Ms. Isaacs is job-sharing as the reading specialist. 

 Pam White is implementing a reading intervention program on Tuesdays and Thursdays. A plan had been considered for Joe Bowsher to work with 5th grade students, but a scheduling conflict has occurred. Council agreed that Miss Simms will work with the 5^th grade teachers and Mr. Bowsher concerning this time.

 

            F.  Consultation occurred on the filling of the special education teacher vacancy. Laura Wright will be the new special

                 education teacher.  Consultation occurred on the filling of the 1.0 primary assistant vacancy. (This was a .5 position

                 which opened when Mrs. Hitch returned to James Lane Allen; after Day 4 staffing adjustments gave us an additional .5

                 assistant became a 1.0 position) Robert Miller will be the 1.0 primary assistant. Amy Scarboro, special education

                 teacher, was transferred from Picadome to a district diagnostician position. Her position has been filled by

                 Kelli Tye. This was a district transfer and did not require interviewing. The interview committee is still in the process

                 of interviewing for the Day 4 additional secretary/clerical position.

 

             G.     ESS Day Waiver Proposal – no report since Brenda Smith was not in attendance at tonight’s meeting.

             H.  Additional information added to the agenda

                  ·        Parent Involvement Tool-Kit: October 30- Miss Simms showed council an opportunity in the Kentucky

                     Association of School Councils publication  Insight. The Kentucky Association of School Councils is

                     offering a Parent Involvement Tool-Kit. Miss Simms asked if council members could attend a training session at

                    Dunbar High School on October 30, 2003 where the will receive the Tool Kit. Ebonee Brown, Family Resource

                    Center Coordinator will be on the team with those council members who can attend. Tammy Johnson and Bill

                    McMakin both said they could attend.

                    ·        Darla Simms distributed several handouts to council. Among these were the Gap Reduction target materials, the

                     list of required policies, and the current SBDM policies.

  VI.              Work Session

SBDM by-Laws-

Miss Simms asked if council wanted to extend the meeting and work on by-laws. Council decided to take the by-laws and study them before the November meeting.

Meeting adjourned at 5:45 PM.

Respectfully submitted,

Becky Boling