August 24

                   

 

Picadome Elementary

SBDM Minutes

August 24, 2006

3:15

 

 

The meeting was called to order at 3:17.

 

Present: Kathy Cleary, Jeff Mefford, Steve Stone, Ricki Rosenberg, Darla Simms

Absent:  Bill McMakin

 

I. Minutes:

   The July 11 minutes were approved with minor changes.

   The August 10 minutes were also approved with minor changes.

 

II. Budget:

·        Ms Simms distributed copies of the 06-07 Section 6 (SCIF) budget.

                Picadome’s total allocation: $60, 362.35, based on Average Daily Attendance                          of 500.6 for the 05-06 school year.

 

·        Council reviewed the ESS budget. Picadome was allotted $13, 327 this year.

       No funds are left from last year.

 

·        Council reviewed the Professional Development (PD) budget.

 

·        Council reviewed the textbook allotment.

 

·        Picadome’s Regular Instruction total is $36,618.74.

 

·        Council reviewed the Activity Fund.

 

III. Information Items:

      Council discussed the possibility of having a chess club. Ms Sims, Librarian, is            

      surveying parents. Steve Stone had ideas about this and will consult with Ms Sims.

      Ebonee Brown, FRC Director, reported on the possibility of having an after-school

      golf instructional program offered through Total Golf Adventures. It would be held

      on Mondays for 6 weeks with a per-child cost of $125 and would emphasize stance

      and swing.  Council approved; implementation will be based on student/parent

      interest.

      Ms Simms shared the 06-07 assessment window for the KCCT: April 23-May 4. This

      Spring KCCT testing will include reading and math assessments for 3^rd graders.    

      Third grades will not take the CTBS unless Council chooses to use the CTBS test.

      District Learning Checks are required in September and February this school year.

 

 IV. Action Items:

A.     Hiring/Consultation

1.      Media Clerk/Office Clerk:  this position is now .6 but will be changed to .8 on 8/28/06. Council approved by consensus.

2.      consultation occurred for the vacant para-educator position. The interview committee recommends Ginny Barnhart. Council approved by consensus.

 

B.     Day 4 Staffing

1.      Picadome gained a .5 Kindergarten assistant (Early Entry) since 

      there were more Kindergarteners than anticipated. All  four of our

      kindergarten teachers have full time assistants; council agreed to      

      convert this money ($10,441 salary) to cash and keep it in staffing.

2.      Picadome has 18 Primary teachers and 7 Intermediate teachers. We cannot enroll more that 432 primary students or 189 intermediate students with this staffing allocation; we do not have room for additional classrooms.

3.      Our building capacity: 575  

      Current enrollment: 607 plus 33 Early Start students.

 

C.     Supplemental Duty Funds

                 Picadome has an allotment of $15, 150. We can pay stipends for   

                 Academies during the school day (hire subs) or after school. We can

                 Give 100% of the total, 75%, 50% or 25% to those doing supplemental

                 Duty. We must have an STC (School Technology Coordinator).

                 STC Job description:    Chair technology committee

                                                     Write the technology plan

                                                     Provide tech support

                                                     Facilitate tech PD

                                                     Attend monthly meetings

                                                     Integrate technology into curriculum

                             The district paid School Technology Coordinators (STCs) for five days before the start of school to get the schools up and running, however this will be paid only if this person is also our STC.  Council agreed by consensus to fund the STC position. The Student Technology Leadership Program (STLP) position will be funded by the district.

 

                 Council’s decision on spending remaining Supplemental Duty funds:

                             PD chair and Arts Chair will receive $400.

No other supplemental duty positions will be funded.

The remainder of the supplemental duty funds will be converted to cash for staffing needs.

 

D.     ESS Day Waiver proposal was resubmitted with changes. Council will be                     informed at the next meeting as to whether it was accepted or not.

 

E.      Read to Achieve Grant

 

Ms Simms was informed by Ellen Quinn, district Read to Achieve Grant coordinator, that we have no carry-forward funds (refer to August 10 minutes-III.E).  There was an over sight/lack of communication in calculation for summer checks for out RTA teachers. We owe $4161.00 from our 2005-2006 expenditures. Council discussed options for funds needed due to the decrease in the amount of our RTA Grant and this new information.  One option is to ask the district for support, however we have been informed that the district has no funds set to support our RTA funding needs since it a state grant; another option is to use Supplemental Duty Funds or to use SCIF. Ms Simms recommended that we take the money out of the remainder of the staffing allocation to repay the negative balance for our Read to Achieve Grant from last year. Council agreed by consensus; a budget transfer was completed.  This will bring us into balance and pay for one full-time person (we will not be able to afford the addition .5 position from our original grant allocation). The grant will have to be revised to be in line with current funding.

 

F.      Request for Purchase (RFP) Grant—Amendment

      Primary Writing Coach: the coach will also teach 4^th grade science for one

 hour in the afternoon including writing to demonstrate learning and real world writing..  This will not affect his primary writing schedule.

 

G.     Enrollment numbers

       Ms Simms reported current enrollment numbers by grade level.

 

H.     Intermediate classroom configuration

      Council discussed options. After lengthy discussion, council agreed to hire a .5                           certified teacher to support the 4/5 students and work with third graders as time                        allows.

 

I.        Curriculum Framework

      Curriculum committee will review curriculum framework by grade level and                     make recommendations to council.

 

J.       Committee Assignments

       Council discussed committee assignments and Ms Simms will make committees                          aware of their assignments (see attachment).

 

K.    Open Records/Open Meetings

         Ms Simms distributed copies of the Open Records/Open Meetings document to      all council members; council members signed that they have received this information.

 

V. Professional Development Leave Request

        Council agreed to take PD funds for the Read to Achieve teacher to attend the             KY Reading Association fall conference

 

VI. Public Comment

         None

 

The meeting adjourned at 5:30 p.m.